Long-Term Intern Policies
Maintain Professional Standards: Long-term Volunteers must practice within their scope of practice or expertise while serving at Amani. One bad outcome can jeopardize not only the success of your time here, but could negatively affect us at Amani. As a rule: If you cannot do it in the States, you cannot do it in Uganda! Volunteers who do not adhere to these guidelines may be asked to leave or not allowed to return.
Ugandan Staff: While you will be valued here, there is a Ugandan team in place that you will be working under and need to commit and being in unity with them.
Do not promise anything or give money to any person at Amani. If a situation comes up, please come to leadership concerning it.
Maintain a Cooperative Team Spirit: Teamwork is essential! If team members cannot get along, it negatively affects the morale of the whole team and ultimately the success of the mission. Be prepared for the fact that some of your colleagues may have a very different work ethic than yours or seemingly act less committed. Remember everyone handles the mission experience differently.
Helping with teams: All volunteers have a responsibility to work with the teams: everyone must be available to help as needed. Volunteers may be assigned to a specific project based on knowledge/experience or may be asked to work outside of their area of interest. They are to facilitate the teams’ work in Uganda but not work as part of the team
Be Flexible: Working in any developing nation is challenging; things will change, and change again! Proposed projects may be altered or canceled as unexpected problems arise and/or priorities and needs change. Recognize that sometimes we have to contribute to short-term projects that are part of long-range goals and plans. Expand your ability to think - and work - outside “the box” and to develop new strategies to provide good care or services with limited resources.
Church: This is a Christian ministry. All Long-term Volunteers are to regularly attend church services in Uganda and attend the Amani Bible study. Long-term Volunteers are representatives of Amani and our ministry in Uganda, your attitude and behavior must be above reproach!
Representing: As representatives of a Christian-based organization and out of respect for the Ugandan culture, please refrain from conduct viewed as offensive: such as public displays of affection, consumption of alcoholic beverages, tobacco use, or “colorful” language.
Conflict Resolution: All Long-term Volunteers must address conflict in the way Matthew 18:15 teaches us.
Relationships and Dating: Staff must be willing to commit to one year without starting a relationship. After one year of serving with Amani and you are interested in a relationship, it must be discussed with leadership and if leadership believes it will not bring detrimental effects on your time serving with Amani, you will need to commit accordingly. Do not be alone with the opposite sex in a non-public environment. There can also be no public display of affection, unless married.
Dress Code: It is important that we do not distract the people from the message we want to convey, and to respect cultural and church customs.
Ladies: Our dress code allows for no leggings, yoga pants, or two-piece swimsuits. There can be no waist/torso or cleavage showing, ever. No spaghetti straps, but lasagna straps are allowed. Sheer and skin tight clothing are not permitted. All skirts, dresses, shorts, must be knee length.
Men: It is permissible to wear longer shorts. Shirts must be worn at all times.
Testimony: Long-term volunteers must be willing to share a five-minute testimony, with staff, teams, and short-term volunteers. It is a way to share your heart and get to know you and Amani better, and also to feel a part of the family.
Volunteers are responsible for being on time and should have an alarm clock.
Volunteers cannot wear anything that would not represent the ministry in a Godly Manner. Please adhere to our dress code-No plunging necklines (absolutely no cleavage showing) or tops that show your stomach. No spaghetti straps or tank tops (except if they have thick lasagna straps) or form fitting clothes including tight, leggings, yoga pants, or spandex pants. No shorts, skirts, and dresses above the knee. Dresses and skirts below the knee are acceptable.
During volunteer hours you are required to wear scrubs as your uniform, you can bring personal ones, or we have some that you may borrow.
Volunteers will not promise anything to any person working at ABC (or with any other organization that ABC works with), including money. Money may not be given to any person at any time.
Volunteers must take anti-malaria medicine.
Volunteers may not go out at night unless in a group approved by ABC.
Volunteers may go into town during daylight free time in groups of two (2) or more.
Volunteers may not date or go anywhere alone with anyone of the opposite sex of any country, unless you are a married couple.
Volunteers agree to use #amanibabycottage, @ amanibabycottage, andwww.amanibabycottage.org on all social media posts regarding ABC information and photography.
Volunteers must adhere to the photo policy and photo release.
Volunteers must not pass on any information to anyone that asks about fostering a child or if any child is available for fostering. Direct the person to administration.
Volunteers must be careful what you blog or put on any social media site as you are representing ABC.
Volunteers must not post any information or pictures of a child in the process of being fostered.
The Volunteers must respect everything pertinent to the culture of Uganda and will review this information during training.
The Volunteers must be diligent in all clean up duties and are responsible for areas in which they stay. The following duties are expected daily: make their beds, remove all items from the floor so they can be cleaned properly, and wash dishes after using them.
The Volunteers are responsible for washing their own undergarments as well as bringing or purchasing their own detergent for doing so.
Children may not be in the volunteer bedrooms.
Volunteers may not drink alcoholic beverages.
Volunteers may not smoke.
Volunteers may not take any narcotic drugs.
Volunteers must wear helmets on Bodas (Taxi Motorcycles) and seatbelt in vehicles.
If any volunteer breaks rules and causes himself or anyone to be in harm’s way, the Director of Amani Baby Cottage can require them to go home early at their expense.
Terms of Commitment
I commit to displaying a servant’s heart.
I commit to following ABC dress code and code of conduct.
I commit to not bringing my own agenda, but to work wherever needed, as directed by ABC so God will get the Glory.
I commit to follow the shift schedule as given by ABC, by working 35-40 hours a week, and helping out with project/outreach on Saturdays.
I commit to exhibiting a positive work habit that will encourage the Ugandan staff to follow my example as they observe my work ethic.
I declare all the above information to be truthful and accurate.
I understand that I will work under and submit to the authority of ABC.
I understand that all finances and all insurances are entirely my own responsibility during my stay abroad, and that ABC cannot be held responsible for any loss in any matter. I understand that rent given to ABC is non refundable. I understand that I will work as an unpaid volunteer and I will cover all expenses myself.
I understand that during my time as a volunteer I’m not allowed to take any narcotic drugs, alcoholic beverages, or smoke.
I agree to not become involved in any dating/romantic relationships while volunteering with ABC
We are grateful to God for the sacrifices each volunteer must make to come to Uganda to work at our home. However, if you cannot commit to the terms of this agreement, ABC reserves the right to request you to leave.
As a volunteer, you have permission to use the name Amani Baby Cottage to raise funds and support from friends and organizations.
Amani Baby Cottage Photo Policy and Consent for Use of Photos and Name
While volunteering at ABC photos or videos uploaded to any social media sites must be approved and acknowledge the ministry, using #amanibabycottage, @amanibabycottage, and www.amanibabycottage.org in conjunction with photo or video. The use of photos or videos taken at ABC to promote any other ministry activity, whether personal or in conjunction with any organization is expressly prohibited. You must not post any pictures or information of a child in the process of being fostered.
Amani Baby Cottage Photo Release
I hereby give Amani Baby Cottage the right and permission to publish, without charge, photos and/or video taken during my stay at ABC. These photos and/or video may be used in publications, including electronic publications, or in audiovisual presentations, promotional literature, advertising, or in other similar ways.
Additionally, I understand that providing Amani Baby Cottage with any photos or images, electronic or otherwise, in my possession constitutes consent for ABC or any of ABC’s ministry partner organizations to use any or all of the photos or images in publications, on websites, and in promotional materials at ABC’s discretion without payment from ABC or any of ABC’s ministry partners, and without the need for ABC or any of ABC’s ministry partners to seek further consent for the use of said photos or images.
CHILD PROTECTION POLICY
Please adhere to our Child Protection Policy
1.1An adult has a moral and statutory duty for the care, custody and control of any children under the age of 18 under their supervision.
1.2The child’s welfare is paramount with the staff’s first professional responsibility being to the children in their care, striving to protect and extend each child’s sensory, physical, emotional, intellectual and social well-being.
1.3All young people, whatever their age, culture, disability, gender, language, racial origin, religious belief or sexual identity have the right to protection from abuse and to be treated as a human being.
1.4All incidents, or suspicion, of poor practice, or allegations of abuse, must be taken seriously and responded to swiftly and appropriately.
1.5This policy recognizes and builds on the legal and statutory definitions of a child: a young person is defined as being under the age of 18 years (Children’s Act 1997 definition).
1.6Everyone at Total Family Outreach/Amani Babies Cottage in Jinja, Uganda - whether board members or staff, paid or voluntary, full time or part time, must use the same procedures consistently.
1.7Total Family Outreach/Amani Babies Cottage recognizes the importance of the family and cooperates with other person, professionals, and organizations to promote programs that will enhance the quality of family life.
1.8Staff and volunteers coming into contact with children in any paid or voluntary capacity need to operate within a framework of good policy and practice which will ensure that the children are safeguarded. Staff and volunteers must avoid taking advantage of trust.
1.9The highest professional standards should therefore be maintained: the exploitation of any relationship for self gratification will not be tolerated.
2.1All allegations of abuse will be taken seriously and all appropriate steps will be taken to collaborate fully with the statutory and voluntary agencies concerned with child abuse. It is a staff member’s legal responsibility to report any suspected abuse to the appropriate authorities.
2.2All those coming into contact with children will be properly recruited and trained and subject to appropriate supervision.
2.3In the selection and appointment of all staff and volunteers who may have access to children and young people, full references will be taken up and, if the information revealed by this exercise gives any cause for concern at all, the Director will be consulted before any appointment is made.
2.4Management undertake to remain alert to any unusual or inappropriate behavior on the part of any Total Family Outreach/Amani Babies Cottage staff and volunteers towards young people or vice versa. In the event of suspicion or allegation of abuse, they should seek advice from the Board of Directors and, if necessary, contact the local Social Services Offices or Child Protection Officer (Uganda) direct.
2.5Any member of staff or volunteer who is concerned about the welfare of a child or the behavior of a member of staff or volunteer must report their concern to a member of Total Family Outreach/Amani Babies Cottage management.
2.6A staff worker regards as confidential and will not divulge, other than to appropriate persons and in a professional manner, information of a personal or domestic nature concerning either the child or his/her home.
2.7Health and Safety Regulations must always be adhered to.
Management of Total Family Outreach/Amani Babies Cottage will be responsible for ensuring compliance to the Child Protection Policy.